Here we have data for monthly sales of a small business for the year 2016. Let’s build a column chart to plot this data. To start off, put the cursor anywhere in the data, then visit the Insert tab on the ribbon. Since I want a column chart, I’ll use the bar icon to the right of Recommended Charts, which contains both column and bar chart options. Now let’s make this a better chart. First, I’ll add a descriptive title. Next, I’ll resize the chart to fit the worksheet with the alt key down, to help align the chart to the cells. Now I’ll fatten up the columns a bit. Column width is adjusted by changing gap width under Series options. About 60% usually works pretty well. Next let’s tackle the bottom axis. Double click the axis to bring up the Format Task pane, then navigate to the number formatting area under Axis Options. Notice that “Linked to source” is enabled, so we’re getting the date format from the data. Since these are valid dates, we can easily change the dates in the chart to show only month names with a custom format. In the Format Code box, type the code “mmm” and click Add. The chart now shows abbreviated month names, and “Linked to source” is automatically unchecked. Let’s use the same trick to show numbers in the vertical axis as thousands. Double-click the axis, and navigate to the number format area. Then use the format code: 0,“K” Then click Add. The chart is looking a lot better, but we can further simplify things by adding data labels. First I’ll remove the vertical axis, the gridlines, and tick marks. Then, I’ll add data labels, and use the same custom number format to abbreviate. To wrap things up, I want to highlight July in a different color, since the web server was down that month, and I want to point that out to management. Click twice - once to select the series, and once again to select a single bar. The mini toolbar is a quick way to change fill color.
Dave Bruns
Hi - I’m Dave Bruns, and I run Exceljet with my wife, Lisa. Our goal is to help you work faster in Excel. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts.
